Outdoor Event booth sizes are 10x10 or the dimensions of a standard canopy. Vendors take their own payments, man their booths at all times, and are responsible for customer service during and after the market. Please have your policies clearly visible at your booth. Our 8.31-9.1.18 market fees are $150 for both Friday evening and Saturday. Set up will be between Friday 12 pm to 4:30 pm, please take as much of that time block as you need, but have the aisles cleared by 4:30 pm.
Bijou Market, LLC and University Place (Woodbury Corp.) are not liable for lost, stolen, or damaged for vendor property, although overnight security will be provided. Legally we cannot insure your property, but there are Business Owner's Policies and then a blanket coverage for your Business Persona Property that will cover your items while traveling and not in your registered place of business.
The market will be held rain or shine and fees are non-refundable. We highlight vendors on our Instagram in exchange for shop credits for marketing purposes. This event will be held in tandem with University Place's Friday night farmer's market event. Vendors are responsible for paying sales tax and more information will be provided upon acceptance.
Set-up is mandatory and you must be at the announced location 2 hours prior to the start-time of the event. Take down is also mandatory at the scheduled end-time of the event. Take-down is not required if shoppers are still present after the scheduled end-time, but if you need to take down while customers are present, feel free to. All set-up must be completed one half-hour prior to the event start time. If you need less than 2 hours, please still come at the designated time and you are welcome to leave as soon as you finish.
Vendors are responsible for the necessary items needed for their space: tables, table cloths, mirrors, tents, lighting, extension cords, décor, etc. Access to electricity, wall space, or double sided space is available upon request. Vendors are responsible for restocking, Bijou volunteers walk the aisles to clean and run go-backs. Vendors must have a tag on each item they intend to sell with the price, small description and vendor I.D. This information needs to be easily legible and firmly attached.
The initial space reservation fee is due one week after you are accepted. For an indoor two-day event the fee is $100 ($50.00 will be refunded with your check after the market) and it gives you the space width and length of a standard folding table, or 6' x 3'. The second fee is 18% (updated 7.12.14) of all vendor sales which will be taken out of each vendor’s final sales total. The space reservation fee is your way of holding your spot and showing you're committed to being a vendor. It also assists us in paying for upfront costs mostly for location and advertising.
If your space doesn't fit on the dimensions for the market in question, please let us know in advance. Legally we must have wheelchair access (and stroller access and the general flow of traffic) and established aisle widths. We can accommodations for bigger booths, but you will be fined if it is not arranged in advance. Email us for more information or note it in your application.
You can pay booth fees by mailing a cash or check payment, Venmo @emilyframe, or Pay-Pal (select "Friends & Family" to avoid the fee.)
We cannot stress the importance of committed vendors enough. You have until 1 month before the event to drop-out with no penalty. Once you are within the 1 month range, all fees are non-refundable for withdrawals after that point. We will also expect you to honor your giveaway or raffle item.
Volunteer positions are available in exchange for the reservation fee, but positions are limited and once volunteer positions are filled, the option to exchange for the fee will not be available. We will reimburse your booth fee after the market. See the application to sign-up!
The space reservation fee includes the processing and payment for one vendor I.D. If you choose to share your space, any additional vendor I.D.s are $10.00 each. If you have an I.D. you would like to request, note it in your application and it will be assigned once the fee is paid.
Extra fees and penalties may be incurred for the following reasons:
1. If a significant amount (5+) of your items come through the check-out without proper tagging, $20 will be removed from your final sales total.
2. You have 30 minutes after the show's end to arrive and begin taking down your booth, if late, $20 will be removed from your final total.
3. During take down at the end of the event go-backs always make it to our checkout table. We typically don’t have time to return them to everyone before vendors pack up. We will have them at our office or you can pay to have them shipped back to you!
4. Vendor checks are mailed unless other arrangements are made. We will verify your address before mailing, but if a check is lost or needs to be canceled for any reason, Bijou Market's banking provider UCCU adds a $25 stop check fee that the vendor will be responsible for.
5. Using larger dimensions than 6'x3' space without authorization. This includes your stands legs. Please ensure you are working this out with us ahead of time!
6. Dropping out within the 1 month point of any market means fees are non-refundable. You will also be responsible for the giveaway item or credit you applied with and getting it to your winner.
Legally we cannot insure your property, but there are Business Owner's Policies and then a blanket coverage for your Business Persona Property that will cover your items while traveling and not in your registered place of business. With that being said, Bijou Market, LLC and its members are not liable for damaged, lost or stolen items. We have dedicated man hours specifically for theft during the event as well. If you witness suspicious behavior, to protect yourself, please let Emily or Rashelle know.
To assist us in the most accurate and organized sales calculation we will ask for a list of the "one word descriptions" used for your items. Please note this is not a Inventory List, merely a list of words used. We do not refer to inventories throughout the event, but the list will help you account for sales post-event. Because of space constraints for indoor markets we do not allow vendors to man their booths except under extenuating circumstances when products need detailed instructions or on-site assistance. Let us know if you would like to man your booth for those reasons.
We will do vendor spotlight posts on our blog and Instagram (@bijoumarket) in exchange for shop credit, at our discretion. Your item is not guaranteed to be featured in a giveaway, but you will be spotlighted on the blog and Instagram regardless. Your item or credit amount information will be provided in your application.
CHECK-OUT & SHOPPING
We provide a central check-out for all vendors. We accept cash, check, and all major credit card payments. You will receive a spreadsheet of your items sold, and we are as accurate as possible with this. You can assist us in accuracy by clearly marking your items with the price, one word descriptions and vendor I.D.. We will provide restroom facilities, baskets for shopping, and bags for purchases. At any lulls in check-out lines we will tidy booths and return go-backs throughout the event. You are welcome to come and go as you wish to do any restocking you see fit.
If you have any questions on how to create the best booth set-up to promote sales, maintain organization and grab attention email us, we are happy to advise!
After the market you will receive an email with your itemized list of sales. Typically this email comes 3-4 days business days after the event. You will have 48 hours to review and then we will mail checks. Once checks have been mailed resolution for the market is closed. We can only give credit for sales that have a written invoice and cleared payment associated.